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AGENDA FOR GENERAL MEETING 2009 - BELTON TEXAS - pdf

AGENDA FOR GENERAL MEETING 2009 - BELTON TEXAS - html

Presidents Report
To: Officers & Board of Directors of the ACDCA
From: President John Kurpas
Re: Re-Revised September Board Letter 9/08/09

On our agenda for September are the following items:

September Motion #1:
Motion submitted by Eric Sheets:
I move to amend the budget to add a line item for the 2010 Specialty site deposit of $500 (reimburse GCACDC) for Woodland (Yolo County Fairgrounds) .

September Motion #2:
Motion submitted by Allison Deilke:
I move that the ACDCA approve the January 2010 regional specialty to be put on by the Cascade Australian Cattle Dog Club.

Presidents updates:

We need to approve the proposed bylaws change and submit ballots to the membership as spelled out in Patti Salladay’s email. A motion to accept is in order. I will revise the September board letter when one of you makes this very important motion to proceed. A BOD member needs to submit a motion.

Election ballots will be counted September 11, 2009. Notification will be forwarded to both the BOD and members list upon its completion.

Monroe, NC Regional Specialty is moving along well. Maybe somebody would like to speak with these members about putting a bid for the 2011 specialty? I sent a short note commending Ellen for her reporting maybe somebody else would like to help in the persuasion.

Juniors program point tabulations- The records turned over apparently are a mess. I have previously sent a summary of these issues. The BOD will need to report this activity to the membership prior to the annual meeting. The JAT is working on this as well as the resolution. More information is pending a conference call scheduled for Friday @8:00 pm central time.

JAT submitted a budget proposal. I sent a copy under separate cover to the BOD. A motion is in order to accept this proposal.

All annual reports are due 30 days before annual meeting. That means all officers & directors need to submit theirs to the president by September 13, 2009. All committees need to submit theirs to the Vice President by September 13, 2009.
Respectfully

John L. Kurpas
ACDCA President 2008-2009

John L. Kurpas

Secretary’s Report
Ballots have been counted and renewals are well on their way. Motions for September are as follows:

Motion Submitted by Sara Reiter:

1. At the annual awards banquet, we should give approximately $250 of stuff (jackets, tack boxes) to each of the winners of juniors awards - the High Point Junior Showmanship, the Juniors Program Conformation and the Juniors Program Performance and a $250 scholarship to the high combined point winner from the Juniors Program.
2. Any fundraising done by the juniors committee should go toward 2009 prizes. The board made a commitment for this year.
3. The JAT needs to propose a juniors program where the winners can be determined from AKC reports, the program needs to be approved by the membership, and go under the auspices of the Awards Committee.
4. The board needs to appoint a Juniors Committee again, it needs to be out of the business of tracking awards and should promote junior participation, fundraise for junior prizes, promote conversation among the juniors, publicize junior achievements, etc.

Motion Carries

Motion submitted by Eric Sheets:

I move to amend the budget to add a line item for the 2010 Specialty site deposit of $500 (reimburse GCACDC) for Woodland (Yolo County Fairgrounds).
Motion Carries

Motion submitted by Allison Deilke:
I move that the ACDCA approve the January 2010 regional specialty to be put on by the Cascade Australian Cattle Dog
Club.
Kathryn Hamilton offered an amendment to Motion #2, which Alison accepted.

"I move that the ACDCA approve the 2010 regional specialties for Cascade Australian Cattle Dog Club, Greater Los Angeles Australian Cattle Dog Club and Mid Florida Australian Cattle Dog Fanciers
Motion Carries

Motion submitted by Cherish Girard:

I move to accept the report of the bylaws committee and recommend to the membership to accept the proposed bylaw revision in accordance to our current bylaws. Balloting to be provided (mailed out October 20, 2009) with returns scheduled to be returned to the secretary on November 30, 2009.
Motion Carries